CweSystemWalkThrough

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CWE System Walkthrough (AIE)

Virtual Session Details: (AIF)

Session 1: User Orientation - (date/time) TBD (AIG)
Session 2: Administrator Orientation & Intro to More Adavanced Features - (date/time) TBD (AIH)

Dial-in & Access Details: (AII)

Session 1: Dial-in Number: ________ Access Code: _________ (AIJ)
Session 2: Dial-in Number: ________ Access Code: _________ (AIK)
VNC session (if needed) will be started 5 minutes before the call at: http://vnc2.cim3.net:5800/ (AIL)

view-only password: "COP" (AIM)
view-and-control pw: to be supplied during session as needed (AIN)

Attendees : (AIO)

JaneDoe (AIP)
(add WikiWord names here) (AIQ)

Agenda ideas: (AIR)

(participants: please add your ideas below) (AIS)
Session 1: (AIT)
Session 2: (AIU)

Agenda & Proceedings (AIV)

Session 1: User Orientation (AIW)

1.1 Introduction and New User Orientation (AIX)

number one page for newcomers is the WikiHomePage for solid background (AIY)
number two page for newcomers: http://community.cim3.net/wiki/ (AIZ)

CWE for CWE users and administrators - our place to add content and help us learn together faster (AJ0)

our Collaborative Work Environment (CWE) is a suite of 4 work spaces for the trusted community: (AJ1)

a portal - to provide a convenient single point of entry to the environment and the work of the community - public facing facet (AJ2)

first place people go to: http://COP.cim3.net (AJ3)

a discussion forum (archived email forum) - to hold our conversations and discussions (virtually and asynchronously - not at the same time) (AJ4)

enables you to focus on content of conversation and not administration (AJ5)
every message becomes an html page that can be sorted by date or conversation thread (linked by replying to an earlier message) (AJ6)

a wiki - to help us collaboratively compose our work (AJ7)

like a web page; read and write web; one person at a time takes notes (AJ8)
platform independent and people can be located anywhere in the world (AJ9)

a file repository - to hold documents, work and resources that we can share, and (AJA)

like your file space, but remote. Requires one time set-up. Any content is accessible by a browser and the content can be referenced and you can point your audience directly to the link of interest (AJB)
File-Sharing Workspace / Document Repository - Typical uses: (AJC)

/file/pub - Publishing of the Community's work; share with people outside the community (akin to anonymous ftp space) (AJD)
/file/work - Workspace; project work; meeting records; repository of the community's own work (for which you have IPR) (AJE)
/file/resource - Library; sharing of external content collected; repository of other resources (for which you may re-publish but don't have IPR) (AJF)
/file/community - community access only - Community related information; non-work related things (contact lists, organizing a party, picnic, ...?) (AJG)
/file/admin - administrator access only - Community & CWE admistration stuff; membership info/lists, ... etc. (AJH)

in addition to linking to just the top of the page, linking is more granular -- fine-grained accessibility, linking to any paragraph or bullet point (AJI)

1.2 Why a CWE? (AJJ)

Mission of CIM3: improve the effectiveness of distributed collaboration for people (AJK)
Ref: DougEngelbart - his seminal work is an inspiration for this space - particularly, his concept on OHS (Open Hyperdocument System) and DKR (Dynamic Knowledge Repository) (AJL)

see also: "More about Collaborative Work Environments" (AJM)

Tools segmentation: (AJN)

personal productivity vs. group productivity (AJO)
transaction systems vs. groupware (AJP)
thick client vs. thin client ('utility' software) (AJQ)

Community segmentation: (attributed to Soren Kaplan of iCohere) (AJR)

Affinity networks (AJS)
Learning communities (AJT)
Communities of Practice (see: CommunityofPractice) (AJU)
Project teams (AJV)

3 modes of the CIM3 hosted CWE sites: 'open', 'community only' & 'secured' (AJW)
it's NOT about technology, it's all about getting work done effectively, especially when we are not in the same place (AJX)
it takes People, Process and Tools to achieve that (emphasis: People heads the list; and this is definitely not just about technology) (AJY)

To be able to wrap the right processes around tools with the right people in place to implement (AJZ)

It's a participatory workspace (AK0)
it's about: (AK1)

sharing and reusing information and knowledge (AK2)
distributing the work (AK3)
getting things done without being in the same place, at the same time (AK4)
keeping people on the "same page" (AMP)
capturing the memory and knowledge over the entire life-cycle of the community (AK5)
have minimal structure to do work; spur innovation and emergent behavior (AK6)
perhaps appears very basic, but that's key to its expressive power and flexibility (AK7)

example of communities to look at: (AMK)

ONTOLOG - http://ontolog.cim3.net - testbed global community - ~4 yr. - over 150 members from 16 countries - you're welcome to visit (join us too if you're interested in ontologies) (AML)
COLAB - http://colab.cim3.net - intergovernmental collaboration (and community incubator) (AMM)
other "quiet workspace" applications (AMN)

1.3 a mini wiki-tutorial: (AKA)

The top four things that make this wiki site different from an ordinary website are: (AKB)

(1) anyone who can read from the site, can also write to the site (so, it is a read-and-write web, not just read-only) (AKC)
(2) you get automatic hyperlinking, through the use of the WikiWord. (AKD)
(3) the version history of any page is available, allowing people to see how the content has evolved, and to roll back to an earlier version with a few mouse clicks. (AKE)
(4) wiki's have traditionally been associated with 'openness' -- open content, open technology, open knowledge ... where community collaboration has been regarded a core value. (AMQ)

"create account" / "login" (near upper-right corner of the page, right below the logo/icon, any page.) (AKF)

suggested using your name in WikiWord format as your UserName, and use some password (to avoid being spoofed too easily) (AKG)

pick a page (your namesake page or SandBox would be a good start) and click on "Edit text of this page" (near the lower-left corner of the page, any page.) (AKH)
write something onto your namesake page (AKI)

click "save" or "preview" - Preview enables you to see what your page will look like on the web after saving - while simultaneously showing the edit box. Its helpful to see how the text formatting rules are rendered on the web by looking at both windows. (AKJ)
Summary box - annotates the nature of the change you made (AKK)
Text formatting rules can be found at the TextFormattingRules page. (AKL)

take a look at the page index (AKM)

Site map index - click on the "Page Index" at the top (upper left, next to RecentChanges") of each page. (AKN)

Select "Recent Changes" at the top of each page to see which pages are changing (AKO)
also, take a look at "View other revisions" at the bottom left (AKP)
intro to PurpleNumbers (AKQ)
Again, your friends: WikiHomePage, RecentChanges, Page Index and http://community.cim3.net/cgi-bin/wiki.pl?CweUser (AKR)

1.4 setting up WebDAV Access (AKS)

File-Sharing Workspace / Document Repository: (AKT)

http://COP.cim3.net/file/resource/ (AKU)
http://COP.cim3.net/file/work/ (AKV)
http://COP.cim3.net/file/community/ (community member password required to access) (AKW)
http://COP.cim3.net/file/admin/ (administrator password required to access) (AKX)
To access the File Workspace - refer to: http://community.cim3.net/cgi-bin/wiki.pl?FileWorkspaceAccess (AKY)
Download (Browser) -vs- Upload (WebDAV) URL Mapping (AKZ)

1.5 Q & A (AL0)

Session 2: Administrator Orientation & Intro to More Advanced Feature (AL1)

2.1 the CWE-Administrator Role (AL2)

the CWE-admin of each CWE is responsible for, at a minimum, (a) running user training and (b) helping them setup WebDAV connectivity. (AL3)
most impotrantly, the CWE-admin shall champion collaboration and engage the community toward attaining its mission and designated improvement vector, whatever they may be. (AL4)
Assigning your CweAdmin - typically, the same person as the WikiAdmin (AL5)

2.2 Review of the "COP collaborative work environment Admin Info" details (AL6)

2.3 Administrator resources and support (AL7)

see: http://community.cim3.net/cgi-bin/wiki.pl?CweAdmin (AL8)

the CWE-admin is entitled to escalate support issues to <cwe-admin@cim3.com> when he/she deems it necessary. (AL9)

2.4 Wiki Use and Maintenance (ALA)

See: WikiHomePage, TextFormattingRules & EditSamplePage (ALB)
page history (see: http://COP.cim3.net/cgi-bin/wiki.pl?SandBox), restoration and spam removal (ALC)
Spam prevention: (ALD)